đź“„ Tips for Distributing BLE Tags
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Tips for Distributing BLE Tags


Mirador’s Implementation Team will work with you to gather requirements and assign your BLE tags to the Staff Users you’ve chosen during the initial setup.  When logging in for the first time, your BLE tags and Staff Users will be available in Insights. 

Distribution needs can vary - depending on the size of your team(s) and the number of badges assigned, it could be difficult to track each user down individually. We can work with you during implementation to help bake Mirador tag distribution into any existing workflows for your team, such as New Hire orientation when new employees receive their other credentials or at an annual renewal point.  However, if you do not have an existing policy to tap, we recommend the following:

  • Schedule an “Open House” style meeting series for 1-2 hours at a time, inviting all users who need to pick up badges.
  • In the invitation let all users know that they are required to come to your desk/office/meeting room within that window to pick up their badge.
  • During the open house, log into Insights and have the Tags page open.
  • When a user arrives, pull the top badge from the stock provided, provision it in the app for the user, and power it on.

 

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Assigning a tag at this point, versus pre-assigning, ensures an easier delivery mechanism without the need for external tag labelling and the potential for what we call a “sticky note disaster.”


Most importantly: ensure that each user receives the BLE Tag assigned to them and is powered on when it is handed to the user. 

 

Additional steps can be added to this process as best suits your distribution team. For example, if pre-assignment of tags is preferred, then:

  • Use a label maker to create a label with the user details (name, type/department, tag expiration, etc.). We recommend the P-Touch Cube Plus for its bulk upload capabilities!
  • Assign a tag to a user
  • Print the label(s) at the point of tag assignment.
  • Securely affix the label to the tag.
  • Power the tag on OR advise your users to power the tag upon receipt.
  • Distribute active tags in bulk to team managers, shift leads, etc. who can distribute to individual staff.
  • Monitor the Unresponsive Users report regularly to follow up with staff who are not registering activity.


Tags have a shelf life of about a year. We recommend establishing this process early, as well as setting the expectation for routine replacement. See the Maintaining Your Tag Inventory section of this guide for further details.



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